2025 Comparison · Surgical Slot Recovery
CaseFlow vs Weave
Weave is the phone-and-text platform built for dental and optometry SMBs. CaseFlow is the surgical slot recovery engine built for orthopedic, ASC, and PE/MSO platforms.
Weave is the phone-and-text platform built for dental and optometry SMBs. CaseFlow is the surgical slot recovery engine built for orthopedic, ASC, and PE/MSO platforms.
We've kept this honest. Where Weave wins, we say so.
| Feature | CaseFlow | Weave |
|---|---|---|
| Surgical slot auto-fill Auto-scores waitlist and fills a canceled slot in <60 seconds via SMS — first YES wins. |
✓ Core product. Sub-60s fill time. | ✗ Designed for dental/optometry; no OR slot engine. |
| Cancellation waitlist ranking Readiness-weighted priority score: procedure match, distance, last-contacted recency. |
✓ Configurable scoring weights. | ✗ No clinical readiness scoring. |
| EHR integrations (15+) Native read/write with ModMed, athenahealth, eClinicalWorks, and 12 more. |
✓ ModMed, athenaPractice, eCW, + 12 more. | ~ Strong dental/optometry PM integrations; no surgical EHR support. |
| Wave-based fill cron Tier-1 → Tier-2 → Tier-3 blast waves with per-tier timeout before escalation. |
✓ T1/T2/T3 with configurable timeout. | ✗ Not offered. |
| Recovered Revenue KPI Real-time P&L dashboard: slots filled, est. revenue recovered, OR utilization %. |
✓ Per-practice + PE/MSO rollup. | ✗ No OR recovery revenue dashboard. |
| PE/MSO multi-site pricing tier Network-level contracts with platform rollup dashboards and white-label reporting. |
✓ Platform plan — per-practice + network. | ~ Multi-location dental DSO contracts; not surgical PE/MSO. |
| Pay-Per-Recovery option No monthly base fee — pay only when a slot is successfully filled. |
✓ Available on all tiers. | ✗ Subscription only. |
These are real strengths — not hedges. Know what you're choosing.
Weave is built for dental and optometry — it integrates with dental practice management systems and has no support for surgical EHRs like ModMed, athenahealth, or eClinicalWorks. An orthopedic or surgical ASC comparing Weave to a surgical-specific platform is comparing tools built for fundamentally different markets.
No. Weave has no waitlist scoring engine, no surgical OR block logic, and no recovered revenue dashboard. It is a communications platform for SMB dental and optometry practices — not surgical revenue recovery.
Weave is the all-in-one phone + text + scheduling platform for dental and optometry SMBs. CaseFlow is the surgical slot recovery engine for orthopedic, ASC, spine, and surgical PE/MSO platforms. They serve completely different markets with no functional overlap.
CaseFlow is the purpose-built platform for surgical slot recovery — covering orthopedic, spine, ASC, urology, and GI platforms. It integrates with 15+ surgical EHRs, scores your waitlist by readiness, and fills canceled slots in under 60 seconds with a full recovered revenue P&L.
Upload your last 90 days of OR schedule. CaseFlow runs the backtest and shows you exactly how many slots would have been recovered — before you commit to anything.