Download the free data: 2025 Surgical No-Shows Benchmark Report →
Honest Comparison

Honest Pricing. SMB Surgical Fit. No Contact-Sales Gate.

We built this page because practice managers deserve to compare options without booking a sales call. No contact-sales gate here — we want you to sign up online and start recovering revenue today.

CaseFlow: $149/mo — published pricing, no surprises
Pricing

Where every competitor hides a sales team, CaseFlow shows a number.

Enterprise vendors know their pricing creates sticker shock. So they don't publish it. Here's what we found by June 16, 2026.

Vendor CaseFlow Artera Luma Health ModMed athenahealth
Solo / Small Practice $149/mo Contact sales ~$250/mo
(third-party data)		 ~$500/provider/mo
(EHR Insider)		 $140/provider/mo
+4–8% collections
unpredictable
Mid-size (2–5 providers) $299/mo Contact sales Contact sales Contact sales Contact sales
Group / Enterprise $599/mo Contact sales Contact sales Contact sales Contact sales
Setup / Migration Fee None Not disclosed Not disclosed Not disclosed ~$1,000 migration
(athenaOne docs)
Contract Length Month-to-month Not disclosed Long-term typical Long-term typical Annual typical
Published Pricing? ✅ Yes — on this page ❌ No ❌ No ❌ No ❌ No
Notes Built for surgical practices. No EHR required. $100M ARR (Dec 2025). Targets federal agencies & IDNs. $130M raised. 650+ health systems. $5.3B acquisition (Mar 2025). Full EHR suite. Best in KLAS 2026. % of collections model.

Competitor pricing sourced from publicly available information as of June 16, 2026. Contact sales for enterprise quotes.

See real results from practices using CaseFlow →

See customer results →
Features

What you're actually buying — feature by feature.

We scored every vendor honestly. "Unknown — not disclosed publicly" means we couldn't verify it from public sources.

Pre-op Automation
Feature CaseFlow Artera Luma Health ModMed athenahealth
Automated patient reminders ✅ ✅ ✅ ✅ ⚠️ via integration
Digital intake / forms ✅ ✅ ✅ ✅ ✅
Self-scheduling for patients ✅ ✅ ✅ ✅ ✅
Post-op & Retention
Feature CaseFlow Artera Luma Health ModMed athenahealth
Post-op recovery check-ins ✅ Day 1/3/7/14/30 Unknown ✅ ✅ via EHR Unknown
Patient retention outreach ✅ ✅ ✅ ✅ Unknown
Referral follow-up automation ✅ Unknown Unknown Unknown Unknown
Revenue Recovery
Feature CaseFlow Artera Luma Health ModMed athenahealth
Cancellation auto-fill (smart waitlist) ✅ First YES wins Unknown ✅ ❌ Not a focus ❌ Not a focus
No-show recovery SMS ✅ Automated ✅ ✅ ⚠️ Limited Unknown
No-show Risk Score — 0–100 score per case + High-Risk Today queue ✅ Built-in, nightly recompute ❌ Not available ❌ Not available Unknown — not disclosed Unknown — not disclosed
Predictive cancellation risk scoring — auto-fires confirmation SMS + waitlist blast at risk thresholds ✅ Hourly engine, fully automatic ❌ ❌ ❌ ❌
Pre-surgery deposit collection (Stripe Connect, mobile-first, bilingual, 30–50% no-show reduction) ✅ Built-in — T-7d/T-3d/T-24h SMS reminders, auto forfeit/refund ❌ Not available ❌ Not available ❌ Not available ❌ Not available
Revenue impact dashboard ✅ /impact tab ✅ ✅ ✅ via EHR ✅ via athenaInsight
Workers' Comp + Auto Liability Tracker — adjuster comms, IME scheduling, fee schedule lookup, lien management ✅ Full lifecycle — kanban board, auto-chase, adjuster scorecard, WC fee schedules (10 states) ❌ Not available ❌ Not available ❌ Not available ❌ Not available
Communication
Feature CaseFlow Artera Luma Health ModMed athenahealth
Two-way SMS (native, no app required) ✅ No app for patients ✅ ✅ ✅ ❌ Requires 3rd-party
Multilingual SMS (Spanish) — bilingual pre-op, post-op & triage ✅ English + Spanish, included ⚠️ Add-on / enterprise tier ⚠️ Add-on / enterprise tier ⚠️ Add-on / enterprise tier ❌ Not available
Insurance Pre-Auth Tracker — kanban board (Pending/Approved/Denied/Escalated), patient transparency SMS on every transition, auto-reschedule + waitlist blast on denial inside 14 days ✅ Built-in — closes the loop competitors miss ❌ Not available ❌ Not available ⚠️ Status tracking only, no patient SMS or auto-fill ⚠️ Manual / EHR only, no auto-reschedule
Auto Google Reviews — NPS promoters get specialty-framed one-tap review link; click + confirm tracking; surgeon leaderboard; weekly digest ✅ Built-in — permanent local-SEO compounding ❌ Not available ❌ Not available ❌ Not available ❌ Not available
Broadcast / bulk messaging ✅ ✅ ✅ ✅ ✅
Compliance & Trust
Feature CaseFlow Artera Luma Health ModMed athenahealth
HIPAA BAA included ✅ All plans ✅ ✅ ✅ ✅
SMB onboarding time disclosed ✅ ~30 min Unknown Unknown Unknown Unknown
No setup fee ✅ $0 setup Unknown Unknown ❌ Setup required ❌ ~$1,000 migration
SMB Surgical Fit
Feature CaseFlow Artera Luma Health ModMed athenahealth
Built for surgical / orthopedic / podiatry ✅ Designed for this ⚠️ Broad healthcare ⚠️ Broad healthcare ⚠️ Broad specialties ⚠️ Broad specialties
1–15 provider practices ✅ Primary audience ⚠️ Enterprise-focused ⚠️ Health systems ✅ ✅
No enterprise contract required ✅ Month-to-month ❌ Not disclosed ❌ Long-term typical ❌ Long-term typical ❌ Annual typical
Pathology result loop (specimen log → lab alert → surgeon review → patient SMS) ✅ Built-in, HIPAA audit trail ❌ Not offered ❌ Not offered ❌ Not offered ❌ Not offered

Scores reflect publicly available information as of June 16, 2026. "Unknown — not disclosed publicly" indicates we couldn't verify from public sources.

Honest Fit Check

CaseFlow is not for everyone — and we want you to know that before you sign up.

We're building specifically for SMB surgical practices. If your situation falls into one of these categories, one of our competitors may genuinely be a better fit.

Enterprise health systems (50+ providers) You need 70+ EHR integrations, enterprise SSO, and a dedicated account team. CaseFlow is not built for that scale. → Consider Artera or athenahealth
Multi-specialty hospital groups If you're running ortho, cardio, neuro, and general surgery under one roof, you need a platform that spans specialties. → Consider athenaOne
Practices needing a full EMR/EHR If you don't have an EHR and need scheduling + clinical notes + billing + messaging in one platform, CaseFlow alone won't replace that. → Consider ModMed
Large IDNs needing broad integration If you need to connect across dozens of facilities and EHR systems, a platform with 650+ health system connections is probably necessary. → Consider Luma Health
Switching?

Moving from one of these? Here's what changes with CaseFlow.

Every competitor makes you talk to sales before you can even see a price. CaseFlow lets you subscribe today, no call required.

Switching from Artera?

  • Published pricing — no "contact sales" required to know your cost
  • Month-to-month — no multi-year contract to escape
  • Built for surgical SMBs — not enterprise IDNs and federal agencies
Start CaseFlow → Migration guide →

Switching from Luma Health?

  • $149/mo instead of ~$250+/mo starting price
  • No long-term contract — cancel anytime
  • 30-minute onboarding — not weeks of enterprise implementation
Start CaseFlow → Migration guide →

Switching from ModMed?

  • No EHR required — runs alongside your existing system
  • No per-provider pricing — flat monthly plans regardless of staff size
  • Focus on patient messaging — not a full clinical suite you may not need
Start CaseFlow → Migration guide →

Switching from athenahealth?

  • No percentage-of-collections — your costs stay predictable every month
  • Native two-way SMS — no 3rd-party integration required
  • No $1,000 migration fee to get started
Start CaseFlow → Migration guide →

Ready to stop paying enterprise prices for SMB features?

CaseFlow is built for you. Published pricing, HIPAA BAA on every plan, live in 30 minutes.

See pricing → Watch the demo Try the live sandbox →