CaseFlow — Surgical Slot Recovery

Stop losing revenue
to unfilled cancellations

Your ASC has an average 8% cancellation rate — and most of those slots never get refilled. CaseFlow's waitlist auto-fill engine fills canceled slots automatically. First YES wins in under 2 hours. No staff involvement required.

Start 30-Day Pilot → See it live → Use the ROI Calculator
$127K median annual revenue recovered per ASC (pilot cohort)
31% avg reduction in no-show rate vs. pre-pilot baseline
2.4h median slot fill time from cancellation to confirmed patient
🔒 HIPAA BAA on every plan
📧 No app required for patients
⚡ Live in under 48 hours
✖ No long-term contract
🔗 Works with your EHR →
The Problem

The math nobody runs

A typical 2-OR ASC doing 1,200 cases/year at 8% cancellation rate loses 96 slots annually. At a $3,200 facility fee, that's $307,200 in unrecovered revenue — even with a conservative 40% fill rate.

$307K
average annual unrecovered revenue (conservative estimate)
Based on MGMA 2023 ASC operations data and CMS facility fee schedules
How It Works
1
Patient cancels — CaseFlow detects it instantly
Inbound SMS or front-office entry triggers the waitlist engine. Slot is tagged for same-day refill.
2
AI scores the waitlist — top candidate gets the SMS
CaseFlow evaluates surgical urgency, procedure match, and patient readiness. Top candidate receives a personalized SMS within minutes.
3
First YES wins — slot is confirmed automatically
Patient confirms via reply. Slot is marked filled in your ledger. No staff call, no phone tag, no missed opportunity.
4
If no response — automated second tier
CaseFlow escalates to the next waitlist tier if there's no response within 60 minutes. Secondary matches are notified automatically.
Pilot Results
94% pilot conversion rate (30-day trial, N=47 practices)
14 avg days from pilot start to first filled slot
58% median slot fill rate (canceled slots filled within 72h)
See anonymized case studies →
📊
Forwarding this to your CFO?
We built a dedicated CFO page with board-ready methodology, benchmark sources, and ROI calculations. It answers every objection before the meeting.
→ Forward to your CFO
Run your own numbers → See your practice's projected recovery in 30 seconds
For Surgical Operators & PE-Backed Platforms

Ready to recover your unrecovered revenue?

30-day pilot, full onboarding included. No implementation fees, no long-term commitment.

Start Your Pilot → Book 20-Minute Call
CaseFlow is built for surgical operators and PE-backed ASC platforms. Every pilot is tailored to your case mix and cancellation patterns.