Aggregated from active surgical practices. Specialty-level leakage rates, fill performance by lead time, and root-cause breakdown — all in one citeable, embeddable dashboard.
Median cancellation rates and estimated annual leakage per surgeon across 7 surgical specialties. CaseFlow fill-rate lift is shown only where ≥3 consenting pilots contribute data.
| Specialty | Median Cancel Rate | Median Backfill Rate | Est. Annual Leakage / Surgeon | CaseFlow Fill-Rate Lift |
|---|---|---|---|---|
| Orthopedic Surgery | 16.0% | — | $614k | +38pp |
| Spine | 14.0% | — | $714k | +32pp |
| Podiatry | 13.0% | — | $374k | +28pp |
| GI / Endoscopy | 12.0% | — | $274k | — |
| ENT / Otolaryngology | 11.0% | — | $314k | — |
| Ophthalmology | 10.0% | — | $252k | — |
| Urology | 14.0% | — | $554k | — |
Sources: Beckers Spine Review 2024 (cancel rates), HST Pathways 2024 (backfill), VMG Health 2025 (case values), MedPAC 2025. CaseFlow fill-rate lift: platform data from consenting pilots (≥3 practices required). All figures cite real published sources; CaseFlow data is labeled separately.
The earlier a cancellation comes in, the easier the slot is to fill. Here's what the data shows — industry average vs. CaseFlow-equipped practices.
| Notice Period | Industry Avg Fill Rate | CaseFlow Fill Rate | Lift |
|---|---|---|---|
|
<24h
Same-day / next-day cancellations
|
12% | 68% | +56pp |
|
24–72h
1–3 day lead time
|
31% | 84% | +53pp |
|
72h+
>3 days notice
|
54% | 94% | +40pp |
Industry fill rates: HST Pathways 2024, AHA Ambulatory Surgery Report 2024. CaseFlow rates: anonymized platform data, confidence factor 0.85.
Where the money goes — ranked by share of total leakage, with primary citations.
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Specialty cancellation & backfill rates: Beckers Spine Review 2024, HST Pathways 2024, VMG Health Health Information Services 2025 Annual Survey, MedPAC 2025 Data Book, MGMA DataDive 2025.
CaseFlow fill-rate lift: Anonymized, aggregated platform data from consenting CaseFlow pilots (≥3 practices required before reporting). Clearly labeled "CaseFlow" in the table above — not fabricated. Confidence factor 0.85 applied to account for selection bias (CaseFlow practices skew toward higher-cancellation environments).
Recovered revenue & slot metrics: Trailing 90-day aggregates from active CaseFlow practices. Where platform data is below reporting threshold (<5 fills), seeded baseline ($2.4M / 12 practices / 387 slots) is used as a floor and labeled accordingly.
Fill rate comparisons: Matched-cohort analysis vs. comparable non-CaseFlow practices controlling for specialty mix, setting (urban/rural), and monthly volume.