The Problem
Surgical practices lose an average of 11% of OR capacity to last-minute cancellations each month, translating to thousands of dollars in unrealized revenue per empty slot. These slots are currently written off as lost revenue — there is no automated waitlist recovery system in place at most platforms.
The Ask
$495 14-day paid pilot — fully refundable if cancelled within 14 days.
No integration required. Manual ledger import accepted. CaseFlow connects to your existing schedule via CSV or direct EHR pull.
Outcome reported in board-ready format by Day 14 — slots recovered, revenue recaptured, no-show rate delta vs. baseline.
Projected Annual Recovery — Well Ortho
| Scenario |
Assumption |
Est. Annual Recovery |
| Conservative |
50% of cancellable slots recovered |
$1,584,000 |
| Expected |
85% fill rate (CaseFlow benchmark) |
$2,692,800 |
| Aggressive |
Full cancellation capture across all ORs |
$3,484,800 |
Based on 10 locations × avg 2 ORs × 11% cancel rate × $6,000 avg slot value (surgical ASCA 2023 benchmark). 0.85 confidence factor applied to Expected scenario.
Risk Assessment
$495 capped exposure. Cancel anytime within 14 days for a full refund — no questions, no contracts. Implementation requires no EHR access and no patient-facing app. CaseFlow uses SMS only; HIPAA BAA included at no additional cost.
Next Step — CFO / COO One-Click Approval
Approval Link
https://surgeoncaseflow.com/approve/
Forward this memo. CFO approves in one click. Pilot starts immediately.
Scan to approve pilot
Take this to the board.
Download the full 12-page Board Pack PDF — includes projections, diligence, pilot terms, and signature page.
⬇ Download Board Pack (PDF)
Forward to your IC.
Download the 8-page Investment Committee Memo — leakage TCV by portfolio company, 90-day timeline, contract structure, and a signed pilot CTA on page 8.
📄 IC Memo →